| At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Basic Function This non-exempt position functions as an integral part of the Attorney Development department and its broader mission of attorney training, feedback, retention and promotion. The Assistant will have primary responsibility for day-to-day tasks (routine scheduling, travel arrangements, expense reports, document creation and editing, etc.), but will also assist with ongoing initiatives, including training programs and review meetings (including responsibility for room reservations, material preparation, catering, and coordinating audio/visual needs) and special projects. This position is located in the Dallas office. Essential Duties -
Coordinate scheduling and logistical aspects of Haynes and Boone’s biannual review process, including scheduling meetings and attorney reviews for in-person and dial-in meetings across multiple offices and time zones, with a focus on participant and room availability, as well as technological, audio/visual, and other special needs arise. -
Provide critical administrative support, including but not limited to: coordinate scheduling and logistical aspects of regular meetings and conference calls; edit and prepare documents or reports for distribution; draft, review and edit email and Outlook invitations; perform other administrative duties as needs arise. -
Make travel arrangements (hotel, flight, car rental), including complex itineraries and last-minute changes. Ensure timely expense reimbursement for AD members. -
Prepare hard-copy and electronic materials for all meetings, including staff meetings, leadership meetings and review meetings (both individual and group). Maintain AD calendar and agendas related to same. -
Own and update AD calendar, new lateral attorney hire documents and binder, review comments document, and other core AD documents, with special attention to conforming changes (i.e., changes that affect multiple documents or processes), as well as other circumstances that should be recognized as having impact on these documents (including departures, changes to various processes or committees, etc). -
Assist team with needs related to room reservations, facilities set-up, materials and catering for training programs, including, but not limited to, HayBoo U and the Midlevel Seminar. In addition to advance event-planning related duties, also provide, on an as-needed basis, day-of support for programs, including nametags, room configuration, etc. -
Act as the administrative lead for the litigation department’s work allocation survey, including compiling aggregate data and preparing draft reports for department and section leadership. -
Act as the administrative lead for the firm’s multi-part training program for attorneys, the Public Speaking Workshop. Duties include room reservations, invitations, management of technology and recording under changing circumstances (based on office location), liaising with local office support on logistical details, preparing materials, etc. -
Work independently on special, nonrecurring and ongoing projects, including but not limited to the aforementioned projects listed above. Reporting Relationship The Attorney Development Assistant will report directly to the Director of Associate Development, while also supporting the Director of Attorney Development, the Attorney Development Manager, and the rest of the Attorney Development team. Qualifications Knowledge/Experience -
Must have prior professional office environment experience. -
Exceptional attention to detail, with an organized mind, sense of urgency, and ability to ensure that work product is clean and correct. -
Excellent knowledge of Microsoft Office applications (i.e. Word, Excel, and Outlook). -
Ability to work under pressure in a fast-paced environment, using good judgment. -
Proactive and able to work independently to maintain lists, process paperwork, etc. without prompting. -
Strong verbal and written communication skills. -
Ability to work in a professional manner and to adapt to diverse audiences (i.e. partners, associates, staff, etc.). -
Ability to maintain confidentiality and exercise a high standard of discretion. -
Ability to work extended hours when necessary. Skills Candidate must possess strong attention to detail skills. This individual has a vital role in ensuring the seamless execution of the department’s goals and objectives, and must be able to produce reliable, error-free work in a timely manner. Education Bachelor’s Degree in a related field, including but not limited to communications, management, business management or organizational development. Physical Demands Position remains stationary at least 85% of the time. This position requires constant communication and exchange of information with the AD department as well as Firm attorney. This position must be able to inspect and observe information on a computer screen at least 80% of the time. Working Conditions Office environment. Occasional overtime required. |
