IP Docketing Specialist is responsible for the accurate review, entering, and processing of IP prosecution correspondence (patent, trademark, and copyright) received directly from the USPTO, UKIPO, EUIPO and foreign associates in the docket system.
IP Docketing Specialist must have prior IP Prosecution docketing experience (specifically trademarks, patents is a plus) of at least 5 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills. The person must be capable of organizing their workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities. Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential.
Duties & Responsibilities:
Responsible for entering and tracking critical dates with respect to Patent and Trademark prosecution while discerning the appropriate information to enter into the docket in a timely and accurate manner
Interpret official documents and correspondence to gather necessary information for entry into CPi
Process and interpret incoming correspondence from the PTO, attorneys, clients and foreign associates to enter into the docket database
Prepare timely and accurate reports
Search for and retrieve filing information from websites if/when needed to maintain the integrity of the CPi database
Responsible for accurate review and second checking of co-workers work
Process and docket all documents received from the PTO and foreign associates, as well as maintenance of IP records and related docket entries in CPi
Perform significant and recurring tasks with a high degree of priority
Maintain follow-up on diverse activities in a timely, deadline-driven environment
Exercise good judgment in application of policies and practices in handling all prosecution matters handled by the IP Docketing Department
Perform additional duties as requested by the IP Support Supervisor
Education & Experience:
Must have 5+ years of IP prosecution docketing experience, preferably in a law firm
Prior experience with CPi docketing systems is key to this role
Experience with Outlook and Microsoft Office (Word and Excel)
Ability to accurately and thoroughly document and file information
Excellent interpersonal skills, as well as a strong work ethic working independently and with co-workers
Excellent organizational skills that enable the proper management of the workload
Proactive in taking ownership of daily work and seeing it through to completion
Strong attention to detail and ability to read and comprehend complex materials involving legal and technical matters
Strong ability to communicate effectively with attorneys, management and support staff
Supervisory Responsibility – This position has no direct supervisory responsibilities.
Work Environment – This position operates in a professional office environment.
Position Type/Expected Work Hours – This is a full-time position. The core hours for this role are Monday through Friday, 9:00 a.m. to 5:00 p.m. with a flexible remote work schedule. Overtime work may be required as job duties demand.
Travel – No travel is expected for this position.
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